Last Updated: 2025 / 08 / 20

At Formix Private Limited (“Formix,” “we,” “our,” or “us”), we value the trust you place in us and are fully committed to protecting the privacy of every individual who interacts with our services. This Privacy Policy sets out in detail how we collect, process, use, disclose, and safeguard personal information across our platforms, websites, and solutions. By accessing or using our services, you acknowledge that you have read and understood this Privacy Policy and agree to the practices described herein.

This Privacy Policy applies to all activities undertaken by Formix in the course of providing HR solutions, recruitment services, digital marketing, consultancy, and related offerings. It extends to the personal data of clients, candidates, employees, contractors, vendors, and visitors, but it does not extend to third-party websites, services, or applications that are not owned or controlled by us.

Formix collects a wide range of personal information in order to deliver its services effectively. This includes, but is not limited to, details such as your full name, date of birth, gender, national identification information, address, contact details, educational qualifications, professional history, curriculum vitae, certifications, and financial details necessary for payroll and compliance purposes. In certain circumstances, where legally required, we may also collect sensitive data such as health-related records or results of background checks. In addition to personal identifiers, we also collect technical and behavioral information such as IP addresses, browser type, cookies, session logs, and geolocation data to enhance the efficiency and security of our services.

The data we gather comes from a variety of sources. Most often, it is directly provided by you when you fill in job applications, register on our website, contact us, or share information for employment purposes. Employers, recruiters, and clients may also share personal data with us in the context of workforce management. We may rely on publicly available platforms such as LinkedIn or government databases for verification, and we also utilize automated technologies, including cookies and analytics tools, to collect behavioral and technical data.

The information collected is processed strictly for legitimate and specified purposes. These include recruitment and HR management, employee outsourcing, payroll administration, verification of professional credentials, compliance with labour and tax laws, and the provision of related support services. In addition, we use the data to operate and improve our platforms, to strengthen our security, to enhance user experience, and to provide marketing and communication updates that may be of interest to our clients. Our data processing activities are always grounded in a lawful basis, which may be consent provided by you, the necessity of fulfilling contractual obligations, compliance with legal requirements, or the pursuit of our legitimate business interests such as fraud prevention, service optimization, and business development.

Formix takes data sharing seriously and only discloses personal information in specific circumstances. We may share your information with employers, recruiters, payroll processors, IT service providers, background verification agencies, and professional advisors such as auditors or lawyers. In certain cases, disclosure may be required by regulators, government authorities, or law enforcement agencies. Where services involve international engagement, your personal information may be transferred outside Sri Lanka, in which case we ensure that adequate safeguards such as contractual agreements, secure encryption protocols, and internationally recognized compliance standards are applied.

We retain personal information only for as long as it is necessary to fulfill the purposes for which it was collected. This retention period may vary depending on contractual obligations, statutory requirements, or the need to resolve disputes and enforce agreements. Once the information is no longer required, it is either securely deleted or anonymized in a way that prevents identification. To ensure your data is safe, Formix employs advanced measures such as SSL/TLS encryption, role-based access control, intrusion detection systems, firewalls, and routine audits including vulnerability assessments and penetration testing.

As a data subject, you have several rights under applicable privacy and data protection laws. These rights include the ability to access and obtain a copy of your personal data, request corrections to inaccurate or incomplete information, and in certain cases, request the deletion of your data. You may also have the right to restrict or object to certain types of processing, to request the portability of your data where technically feasible, and to withdraw your consent at any time without affecting the legality of prior processing. Requests related to these rights can be submitted to us at info@formix.lk, and we will take all reasonable steps to respond within a legally required timeframe.

Like most modern platforms, Formix uses cookies and tracking technologies to deliver a more personalized and efficient user experience. Cookies help us analyze website performance, monitor traffic, improve our content, and provide targeted communication. While you can control or disable cookies through your browser settings, doing so may limit your ability to access certain features of our website.

Please note that our website may contain links to third-party services or platforms. Formix is not responsible for the privacy practices of these third parties, and we encourage all users to review the respective policies before sharing any personal information. Furthermore, our services are not intended for individuals under the age of sixteen (16). We do not knowingly collect or process data relating to children without the consent of a parent or guardian.

We reserve the right to amend or update this Privacy Policy from time to time. Any updates will be published on our website with the “Last Updated” date amended accordingly. Where legally required, or where changes are significant, we will also notify our clients directly.

This Privacy Policy shall be governed by the laws of Sri Lanka, and any disputes arising in relation to it shall be subject to the exclusive jurisdiction of Sri Lankan courts.

If you have any questions, concerns, or requests regarding your privacy or this Policy, please contact us at:

Formix Private Limited
Address: 14 Sir Baron Jayathilake Mawatha, Colombo 01, Sri Lanka.
Phone: +94 71 798 5045
Email: info@formix.lk